reports

State Data Use Agreements

NEMSIS > Using EMS Data > State Data Use Agreements

State Information regarding EMS and HIPAA

NHTSA as a “Public Health Authority”. The National Highway Traffic Safety Administration published notification in The Federal Register to inform hospitals and other health care organizations of its status as a “public health authority” under the medical privacy requirements of the Health Insurance Portability and Accountability Act of 1996.

HHS Approval of NHTSA as Public Health Authority (pdf) (February 22, 2013)

Federal Register Notification (2003)

NHTSA Administrator Letter (2003)

NEMSIS TAC Security Letter (March 2, 2014)

Georgia Department of Human Resources (2007) (pdf)

Oregon, Portland City Attorney's Office (2007)

Legal Opinion Letter Regarding HIPAA

Information Release to NEMSIS under HIPAA (2021) (pdf)
Release of Information by State EMS Agencies to NEMSIS

Information Release to NEMSIS under HIPAA (2008) (pdf)
Release of Information by State EMS Agencies to NEMSIS

Memorandum of Understanding (pdf)
Download the MOU supported by all 56 states and territories.

Version 3 Data Use Agreement (DUA) Examples

Examples of Data Use Agreements (DUA) or Data Sharing Agreement

Arizona Version 3 Data Sharing Agreement (2014) (pdf)

California Version 3 Data Sharing Agreement (2014) (pdf)

Rhode Island Version 3 Data Sharing Agreement (2014) (pdf)

Version 3 Data Sharing Agreement Documents

Template State Covered Entity NEMSIS v3 Data Sharing Agreement (Word)

Appendix A NEMSIS V3 National Elements Collected from the State (Word)

NEMSIS V3 Elements_Natl_State_Optional (Excel)

Appendix B NEMSIS Disclosure of Limted Dataset (Word)

General Documents related to Data Sharing and Submission to NEMSIS

NEMSIS V3 Implementation Process for States and Territories (pdf)

NEMSIS V3 Transition Process for States and Territories (pdf)